What is an Applicant Tracking System (ATS) ?

Businesses these days are going guns blazing to invest in recruitment technology and Applicant Tracking System is the most important piece in the scheme of things. If you have worked as a recruiter, this post is of even much more importance as you would know why an ATS is so integral to the success of the new age recruitment teams around the world.

What is an Applicant Tracking System (ATS)?

ATS is the abbreviated form of Applicant Tracking System. The software uses advanced workflows to automate and simplify the recruitment process. Using an ATS, recruiters can source candidates from multiple channels, build a CV database, screen the candidates basis various intelligent data points, move them in the hiring pipeline through automated workflow and trigger an offer for the shortlisted candidates. An ATS is meant to help recruiters better manage every stage of the recruitment process, from requisition to hire, while maintaining high levels of efficiency and productivity.

Read Now: Top 10 Applicant Tracking System 2019

How does ATS Work?

Most companies use applicant tracking systems (ATS), to create a personal CV database and process incoming job applications. Using an ATS they can manage the hiring process through an automated way.  Most ATS are integrated with the company career site or other job boards and when applicants apply for a job online, their contact information, experience, educational background, resume, and cover letter are uploaded into the database. The ATS then uses a parser to parse the information from the CV into various categories or blocks which can be easily searched. As the database builds, recruiters can search for the profiles for an open vacancy directly from the database without even waiting for the applies thereby expediting the hiring process. These ATS have automated workflow that replicate the hiring process of the employer. As candidates move through the hiring process, the workflows execute in a streamlined manner, thereby automating the entire process.


There are a number of hiring activities that earlier were done manually, can now be easily completed in a very short period of time using an ATS. For example, an applicant tracking system lets recruiters send messages to candidates letting them know their application status, help the candidates take online tests, allows hiring managers to give feedback online, and finally allow candidates to accept or reject offer letter online.

Why use an ATS system?

There are many benefits of using an ATS. For one, it can definitely help save both time and money for the employer. The information is stored in a more organized manner in the database, making it more organized and easily searchable for the HR professionals. Recruiters now don’t have to spend additional time for sorting and screening paper applications, as it can be done by the ATS within a few clicks. The ATS also provide a better experience to the candidates as they allow job applicants to directly upload their information, work history and other information from their profile on job boards, or professional networking sites like LinkedIn, avoiding the tedious process of retyping the information for every application. Also Read: Top 10 Benefits of Using an Applicant Tracking System

Advantages and Disadvantages of ATS

While we have already discussed some of the benefits of the ATS, there are some other advantages also that one must know of.  The new age ATS are equipped with AI and machine algorithms which help in identifying and selecting the best talent out there, thereby improving the quality of hire. Another benefit of ATS is that it improves collaboration between the various stakeholders such as recruiters, hiring managers and candidates.

Notwithstanding the benefits of an ATS, there are some disadvantages of an ATS that one must also consider before making a well informed decision. These drawbacks must be considered by the employer to make an optimum use of the applicant tracking system. ATS are a piece of software and hence only designed to look for some indicators while looking for a matching candidate. The efficacy of the software depends on how well it is coded and therefore chances are some good candidates might slip in through the cracks of the system. There can also be some technical issues, errors and bugs that might create a hurdle in the normal pace of work. Also Read: How to Select an Applicant Tracking System?

Best ATS for Recruiters

To unlock the best performance of your recruitment process it is essential to buy the best ATS. Naukri RMS is one of the best ATS for Recruiters as it provides maximum value and innovation, reliable customer support and a satisfying user experience.