If you are an active recruiter, chances are that you have to spend a major part of your day trying to spot the best talent out there before competition sets their eye on it. Implementing recruitment software like ATS is essential for achieving this goal. However, technology can only help those who know how to utilize it to its fullest potential. Read the following tips to get the most out of your recruitment software.
As we talk about the exploding HR technology scene, we also need to understand that the more powerful technologies we use, the greater is our responsibility to make sure we are able to achieve the best outcome possible so as to justify the investment.
Here are certain things you can do to improve your hiring efficiency through the recruitment software:
- Know all recruitment software functionalities and features
- Give the team proper recruitment software training
- Follow recruiting process best practices
- Keep automatic updates of the recruitment software on
- Make efficient use of recruitment data
Know all the recruitment software features
Migrating to a new ATS without knowing what it is capable of and what it is not is suicidal. Once you have made up your mind to implement a new applicant tracking software it is only sensible to understand the various functionalities and features it comes with. You might need to take help of the owner’s manual, multiple demo sessions, and trials for this. Asking relevant questions during such sessions will further help you know the capabilities and limitations of the software.
Give the team proper recruitment software training
Typically, installation of a new Applicant Tracking System comes with an onboarding process where the team is trained in the various functions and features of the software. Check if your vendor provides such an incentive. Many times it happens that the team that was originally trained in using the software doesn’t stay around long enough in the company, or they might even forget various nuances of the software with time and may not be able to pass the knowledge to others in an efficient way. In such a scenario, retraining the staff is a viable alternative to digging in the manual every time confusion arises. You can schedule a retraining session with the ATS vendor and speed up the entire recruitment process.
Follow recruiting process best practices
The prerequisite of maximizing the utility of the recruitment software is a recruiting process that is “simple, straightforward and scalable”. If your hiring process is efficient and intuitive, the implementation of recruitment software will also be effortless. If there are inherent hitches in the hiring process it, or the process is marred by redundancy and confusion regarding its flow, then proper implementation of ATS also becomes an uphill task. Without a streamlines process in place, the information being collected by the ATS is also messy and unusable and overall efficiency takes a hit. To avoid such a hopeless situation, it is essential to bring in place a measurable recruitment process that everyone agrees to.
(Also Read: Steps to Improve Recruitment and Selection Process)
Keep automatic updates of the recruitment software on
The essence of technology is in its constant evolution. Recruitment software have undergone a major transformation through the last decade. From clunky interface to slick, intuitive design; from on premise to in-the-cloud, a lot has changed over the past few years. Social recruiting has become a big part of these new age tools. HR Tech vendors release updates to their software to include all these advanced functionalities.
If your system is lagging behind, there are one of the two reasons for it; either your vendor has not released an update in a long time, in which case you need to talk to them or maybe you have not taken the pain to update your system despite reminders from the vendor. In the new, cloud based recruitment software like Naukri RMS, you don’t need to do any manual task as updates also happen automatically in the cloud. Regular updates could mean the difference between achieving highest efficiency and high quality candidates and missing out on both.
Make efficient use of recruitment data
If you are not able to put to use the data generated by your recruitment software, you may be missing out on extracting its maximum potential. Therefore, as soon as you implement the new ATS system, have a game plan ready to utilize the information recorded by it. While the first priority will always remain to improve productivity and hiring quality, the captured information can provide vital insights into hiring patterns which can be implemented in future for making better hiring decisions. These insights are not always in plain sight, and you may have to use analytics to make sense of the data.
Keeping these points in mind simultaneously while implementing your recruitment software will help you tap into its maximum possibilities.