Why Cloud Based Applicant Tracking System is a better option

Why Cloud Based Applicant Tracking System is a Better Option?

Cloud is trending big time in technology space. From large enterprises to startups, everyone is either in the process or preparing for moving their core business functions to the cloud. Well, even governments around the world have now identified the benefits that cloud represents and hence are not averse to capitalizing on cloud computing’s myriad benefits. Recruitment could not have been left behind and therefore we see a new breed of recruiting software, based in the cloud, making a wave across the industry. Here are some reasons why you should choose a cloud based applicant tracking system


If you are a part of the recruitment industry, you must have heard by now about the various benefits of using a hiring automation tool, more commonly known as an applicant tracking system. Many of you must be experiencing it firsthand. But what about a cloud based ATS? How does it make more sense, than say, your locally hosted ATS?

Here are some points that will make you re-evaluate your recruiting efforts with a cloud based applicant tracking software:

Cloud based ATS Improves Accessibility

With cloud comes the ability of remote access. While on-premise software will require you to be physically present in the office to get work done, an ATS with cloud capability will let you work from anywhere with just a computing device and an active internet connection. Working from office is not the most convenient option at times and therefore, having a cloud based system is of much use as it allows retrieving information and data from anywhere, anytime, 7 days a week.

(Also Read: How to Select an Applicant Tracking System?)

Cloud based Applicant Tracking System is quick to deploy

On premise software are often bulky and require expert installation skills, which make them a time consuming affair. On the other hand, with cloud based applicant tracking system, speedy implementation can be achieved as they do not have very high specific system requirements. Also, cloud based recruitment software  do not require much training as compared to legacy software. Without the need to spend time in processes like procuring licenses, setting up servers deploying cloud-based software is a much speedier process.

Cloud based Applicant Tracking Software speeds up recruitment process

Owing to the number of stakeholders involved in recruitment, the entire process becomes a lot complex and time intensive. Using cloud based applicant tracking software speeds up the entire recruitment process by reducing the response time between different parties involved as each update happens in real time. Coordinating communication becomes easier resulting in a more streamlined workflow. By removing friction across different stages of recruitment, a cloud based ATS accelerates the entire recruitment process.

(Also Read: Why Your Applicant Tracking System Needs an Upgrade?)

Cloud Applicant Tracking System is always up-to-date

With on-premise software, upgrading is a big headache. You have to call in engineers from vendor who take their own sweet time getting the system updated without worrying about your days of productivity going out of window. So much is the concern whenever an upgrade is around the corner that many companies ultimately decide to give it a miss, making them vulnerable and outdated. The cloud makes upgrading a system a breeze. You don’t even have to know that an update is happening, and your productivity and work remains unhindered. The vendor regularly releases patches and updates, which are applied automatically whenever the system is idle. This way your cloud based ATS is always updated with latest features and you can stay on top of your game.

Cloud based HR Software reduces expenses

As we already know that in cloud-based software, you are not required to buy any costly license per user like that in legacy software, therefore, you can be assured of greater capital savings. Plus, you will not require buying additional servers and storage space to host the software, and also can save on employing a specialized IT technician for update and maintenance. Applicant tracking systems based in the cloud result in significant cost savings and promise better ROI by improving productivity.

There are numerous other benefits that one can experience by implementing a modern cloud based applicant tracking software such as improved transparency, easier integration with other software and improved usability.

Benefits of Cloud Computing for HR

Benefits of Cloud Computing for Human Resources

          “It is not the strongest or the most intelligent who will survive but those who can best manage change.”

                                                                                                                                                                          – Leon C. Megginson

Cloud computing has been around for some time now. In fact, it’s almost impossible to walk your way through the world of HR without encountering references to cloud technology. We keep hearing large organizations making a move to the cloud. Despite the buzz, there still are companies and CHROs who are sitting on the fence, either aware and yet hesitant or still unaware of the immense benefits that makes cloud such a critical business asset in the current times and more so, in the coming future.

What is Cloud Computing?

Cloud computing refers to usage of configurable resources such as servers, storage, and software development platforms over the internet. In a cloud computing model the backend or the hardware is completely managed by the cloud vendor while the user pays only for the services used such as memory or software. These services are generally scalable. The main advantage for the user is that they do not have to build and maintain the computing infrastructure in house, thus saving in IT costs.  This new paradigm in information technology is particularly helpful for small businesses that do not have the financial prowess to match the large enterprises.

Benefits of Cloud Computing for Human Resources


Much of the discussion about adoption of cloud in HR revolves around the key benefits of cost of ownership, innovation and ease of use. When employers were asked to discuss their key motivations to implement cloud in HR, the results were along expected lines. While these advantages are strong enough to make a robust case for using cloud, those in HR who have learned to explore the hidden value of cloud computing will tell you there is more to what meets the eye.

Here are the top benefits of cloud computing in HR that your organization will experience:

Cloud computing in HR adds more flexibility

Moving your core HR processes to cloud adds more agility and flexibility. Catering to an audience which is always mobile, you need instant access to vital information and tools to remain relevant. Adopting cloud-based HR solutions eliminates the stacks of paperwork associated with the basic HR processes making them agile and responsive. Plus, even if the HR is working out of a different location like their home, cloud provides an easy way to manage and respond to workforce requests in an instant.

(Also Read: Why Cloud Based ATS is a better option)

HR and cloud computing allows innovation

HR is currently a minefield of changes, with a lot of things evolving even as we talk about the change. Cloud supports a quick access to innovation, unlike the on-premise software where one has to spend days going around in circle with the developers, and on boarding service executives. With cloud, not only the implementation of software innovation is fast, but also the changes are automatically adopted through updates with minimal disruption to day-to-day business. This way you will be saving time and money while implementation, and also, while adopting latest innovation to stay ahead of the curve through automatic system upgrades.

Use of cloud computing in HR saves costs

It’s surprising that out of the top three reasons of implementing cloud in the HR, lower costs of ownership ranked at third. After all, businesses are all about increasing their bottom lines and profit margins!

This points to a direction where the business leaders are now more worried about improving the qualitative aspect of their HR practices, rather than just focusing on growth numbers. In the long term, it is the easy implementation, quick upgrade, and low maintenance of cloud based HR processes which will result in significant dollar savings. Thus, cost savings to business is a natural corollary of all other benefits that cloud brings to the table.  Still, it is notable that only 14% enterprise moved to the cloud because cost saving was their primary purpose. Others latched on to it, as they realized that cloud offers more than cost reduction.

Other than these primary reasons, some other not so obvious advantages of cloud in HR include:

Impact of cloud computing in human resource management to streamline recruitment process

Recruitment is one of the most important HR functions, and with a number of stakeholders and departments involved, the process is far from simple. Requiring a lot of communication and collaboration between departments, hiring can be painstakingly time consuming at times for the HR. With the deployment of a cloud based recruitment solution, the entire process of hiring new talent which includes sourcing, interviewing and selecting the candidate can be streamlined. An integrated platform takes care of all aspects of recruitment and ensures participation of all those involved with minimal intrusion and effort, essentially cutting a lot of time and resources spent. An efficient employment process also goes a long way in building a positive company image.

(Also Read: How HR Technology can improve candidate experience)

Benefits of cloud computing in HR for talent acquisition

Till now legacy systems were at the heart of the recruitment processes. These software did make the work easy but

Benefits of cloud computing in HR for talent acquisition

owing to their dated functionalities, most of the work still needed to be done manually.  With human element involved, one cannot rule out the possibility of an erroneous decision being made on the basis of poor judgment, miscommunication or personal prejudice. Poor hiring decisions lead to waste of money and time and also put the brand reputation at risk. With cloud based technologies, one can totally avoid these human fallacies and make an informed decision based purely on data. Candidates are screened through a cloud based recruitment management system and the integrated analytics assesses the suitability of candidates through its smart algorithm. Thus, hiring the best possible candidate for an available position has become a lot easier with cloud based apps.

(Also Read: Ways to Improve Talent Acquisition)