What are the Best Ways to Automate Hiring Process?

Looking for effective ways to minimize the amount of time you spend on repetitive manual recruiting tasks? Owing to the advent of technology in the HR industry, the hiring process has evolved by leaps and bounds with the passage of time. According to a recent survey, the majority of small-sized businesses face extreme challenges when it comes to attracting qualified talent. However, HR managers can easily speed up the hiring process and find exceptionally qualified candidates by opting for recruitment automation. The best part about hiring automation is that it eliminates unnecessary work, thereby allowing recruiters to shift their focus on other important tasks that require more attention. In this article, we will explain in detail the process to implement an automated hiring process in an organization where all the operations are performed manually so as to ensure that you do not face any kind of hardships while searching for the best talent.

How to automate hiring process?


Technology has played a vital role in improving recruitment processes and it will continue to do so. Having said that, let us take a quick look at the various steps involved in implementing an automated recruitment process in order to gain a competitive advantage in the current candidate-driven job market.

Using an Applicant Tracking System is helpful in hiring process automation

 The very first step that you should take for recruitment automation is to choose a feature-rich Applicant Tracking Software (ATS) that will eliminate the need for complex paperwork. However, it is imperative to make sure that you opt for the right ATS solution to fulfill your business requirements instantly. Being the best ATS solution in the market, Naukri RMS comes equipped with all the features needed for facilitating hiring automation. Moreover, the software provides recruiters with all the important information related to candidates such as their demographics, educational history, details of their previous job etc.

Read About: The Top 10 Applicant Tracking System in 2019

Using candidate screening technology is essential to automate hiring process

When it comes to making an offer for a job, most organizations screen candidates to determine whether they are suitable for the position or not. Candidate screening usually involves personality tests, physical evaluations and other assessments based on the job requirements. By utilizing an ATS to automate candidate screening, companies can store all the important documentation related to applicants in a single system for reviewing purposes in case such a requirement arises in the future. Recruiters can administer pre-recorded video interviews while screening multitudes of candidates at the same. In fact, they can also preselect the questions that they want the candidates to answer in order to get detailed results instantly. Besides being a time-saver, recruitment automation can work wonders for finding the best talent in the job market. The data collected through candidate screening can come in handy for making quick comparisons between potential candidates to find the most ideal fit for a particular job vacancy.

Building a Talent pipeline with ATS allows complete recruitment process automation

 There are many recruiters who only consider short-term business requirements and hence, they do not focus on building a branded talent pipeline. But with the right recruitment automation tools in hand, you can build a talent pipeline without much effort. All you have to do is to create a database of candidates with all the necessary educational qualifications. Once you successfully create a strong database, you would gain instant access to a pipeline of engaged applicants. Keeping everything else aside, you can cut down on the unnecessary costs and time required for candidate discovery by sourcing new talent from your pipeline.

Using software to manage offer process helps in implementing hiring automation

The prime purpose of sending out offer letters is to make certain that the candidates who have been selected are well-versed with the various terms and conditions of employment. In simple words, an offer letter is basically a documentation that is used for reference in case any disagreements arise in the future. Even if a candidate refuses to abide by the terms mentioned in the official offer letter, hiring managers can easily solve the problem by drafting a new offer letter with revised terms and conditions. Although it is a piece of cake to feed in the information related to a particular candidate if you have predesigned offer letter templates, getting approval signatures from the heads of different departments can be extremely time-consuming. But by automating the offer management process and using digital signature solutions, you can get the approval to send out offer letters to newly hired candidates much faster.


Recruitment automation solutions make it easier for companies to get in touch with the right talent. Moreover, they help ease workload and enhance the productivity of the HR team as well. Therefore, if you are looking forward to implementing an automated hiring process for improving business efficiency, make efforts to research and select the most advanced recruitment automation tool available in the market to yield promising results.